Coldwater Branch Meeting Room

All BDL branches have tables and seating for you to read, study, and meet up with others.

For larger groups, BDL has meeting space available for your non-profit group or club. Currently, we have 1 small meeting room at the Coldwater Branch Library, which can comfortably accommodate about 12-15 people (non-pandemic), or about 6 people physically distanced. The meeting room contains a projector, screen, and sound system, with HDMI and ethernet ports for your computer access, in addition to WiFi.

BDL Patrons can also run their own virtual meetings with support from trained library staff. A virtual meeting space is available from the library through Zoom, a web-based conferencing software system that requires a compatible device and an Internet connection to participate.

How It Works

In-Person Meeting Space

  1. Check the availability of your desired date on our calendar.
  2. Submit a meeting reservation request using the form below.
  3. Library Staff will reply back to you whether we can accommodate your reservation request.
  4. Arrive a few minutes before your reservation time for Library Staff to unlock the door for you.
  5. Inform Library Staff when you are finished.

Zoom Meeting Space

  1. Check the availability of your desired date on our calendar.
  2. Submit a virtual meeting reservation request using the form below.
  3. Receive confirmation of your virtual meeting’s day, time, and host (either you or the person you determine will host your meeting).
  4. Receive a Zoom link to your virtual meeting.
  5. Library staff will meet you virtually 15 minutes before your meeting starts.

Guidelines

In-Person Meeting Space

  • Per our Public Meeting Space Policy, this meeting space may be used by non-profit groups and clubs. The meeting room is not available for commercial interests such as insurance agents, for-profit tutors, attorneys, or salespeople to meet with clients.
  • You are not permitted to use our meeting space to sell goods or services, solicit donations, and you may not charge fees to attend.
  • Meetings must begin no later than 6pm, Monday through Friday, no later than 3pm on Saturday.
  • The meeting room must be clean and returned to its default state if you moved anything around before you leave.
  • All requests are subject to approval. Please submit the request form below as far in advance as possible of your desired meeting date for the best chances of approval.

Zoom Meeting Space

  • To reserve a virtual meeting space, you must be 18 years or older.
  • Per our Public Meeting Space Policy, this Zoom meeting space may be used by non-profit groups and clubs. The meeting room is not available for commercial interests such as insurance agents, for-profit tutors, attorneys, or salespeople to meet with clients.
  • You are not permitted to use our virtual meeting space to sell goods or services, solicit donations, and you may not charge fees to attend.
  • Each meeting is limited to 2 hours or less, with 100 participants or less.
  • Meetings must begin no later than 6 pm, Monday through Friday, no later than noon on Saturday.
  • All requests are subject to approval. Please submit the request form below as far in advance as possible of your desired meeting date for the best chances of approval.

Support BDL Provides for Your Meeting

In-Person Meeting Space

  • Library staff will unlock the room for you and demonstrate use of technology, if necessary.

Zoom Meeting Space

  • Fifteen minutes before the meeting start time, a library staff member will share a brief introduction of Zoom with the meeting host.
  • If you choose, you can also schedule a learning session with library staff to understand more about how Zoom works.
  • Library staff will leave your meeting once it starts and will not be available for support should any technical issues arise.

Meeting Room Reservation Request Form

CAPTCHA
This question is for testing whether or not you are a human visitor and to prevent automated spam submissions.